Board Meeting Minutes – April 18, 2018

Limestone Ranch Homeowners Association

Board Meeting Minutes – April 18, 2018

(BODs Approved 5.23.2018)

I. HOMEOWNER’S FORUM

Gene: Alamo Lot Maintenance (reported broken water tank and came on off day)

II. CALL TO ORDER

  1. The meeting of the Board of Directors of the Limestone Ranch Homeowners Association was called to order at 7:11 pm. Board members in attendance included Tom Angotti, Greg Anderson, and Reid Cain. Erinn Corkins was present from Wildwood Management.
  2. Success stories: Shout Outs• Spring Celebration – March 24th – Thanks again to all!

III. APPROVAL OF MINUTES

• March Minutes were approved. Reid motioned and seconded by Greg. Motion carried without objection.

IV. FINANCIALS

  1. Review and Approval of March 2018 financials. Reid made a motion to approve. Seconded by Greg and the motion carried without objection.
  2. Overview with Variance Report Out
    • From March 31st Report
      •   2018 Annual Budget – $95.9K Income; $77,899 Operating Expense; $18,000 Reserve.
      •   YTD Actual $24,186 Income – 25% of Total Budget; $210 above YTD Target of $23,976.
      •   YTD Actual $24,744.14 Operating Expense – 32% of YTD Target ($5,271.14) variance or above YTD Target of $19,473.
      •   YTD Reserve Contribution $4,500, on target.
      •   Total Replacement Reserve Expenses YTD – $14.1K/Budget $
      •   $60K CAB Replacement Reserve / $134.6K FCB MM / CAB operating at $11.2Kor $205.8K Total Assets.
    • As noted at March’s meeting, 75% of Annual Fees for Property Liability and Directors / Officers Liability paid in Feb. causing offset to Budget. Approx. $6K.
      • Off Duty Officer cost $540
  3. Delinquency Report – Continued Improvement
    • As of March 31st – $2,517.74 total with $0 Current; $369.33- 30 days; $1,163.56 – 60 days; $984.85 – 90 days outo Two accounts to legal collection in April
  4. Compliance Report – 3rd Wednesday Drive througho Letters allow 30 days for corrections so it will not be the same day each month• Number & Nature of Violations – Any Concerns

o Email CCR highlights

V. MANAGEMENT REPORT

• 3 Action Items completed in March with 1 ACC request approved and 4 Violations sent

VI. COMMITTEE REPORTS
1. Social Committee: Courtney, Patti and Mari

• Welcome Baskets – To be delivered – New Resident Listings 1 in Jan. Courtney to take the lead and give input on basket selection

• Define Current Process for Welcome Baskets and Notification of new residents. Welcome Packets to be sent out with information regarding Discussion Thread. WW notifies of new owners on or before 10th of following month and delivers WW Welcome within 2 weeks of closing.

  •   Spring Celebration – $4K budget / Actual Cost – $4,027.09• Great Job by everyone
  •   Sonny – gift card $150 – Reid made a motion to approve. Seconded by Greg and the motion carried without objection. WW to Procure from Bob’s Chophouse2. ACC

• Updates – Overall Pulse of the ACC – Any Trending – Parked Car in side yard

VII. OLD BUSINESS

    1. . Spring Cleaning / Dumpster – April 13-16 . Door did not close on one and volunteers needed
    2.  BLC has not reset the rock. Confirm their timeline. Attempt made with 4 men *
    3. Vaquero/Waste Connection Rate Adjustment – TA Sent Email to LSR
      • 3 yr. contract – April 1, 2017 – April 30, 2020
      • $63 / plus tax per quarter
      • Each year, CPI / Customer Price Index adjustment
      • For LSR, 2nd Qtr to Q1-2018 is 2.2% or $1.39 per qtr. Adjustment.
      • April 1st, 2018 12 month rate is $64.39 per quarter4. Longhorn Lot – Asphalt Transition to LSR Entrance – Completed 5. Update on options for front gate keypad.
        6. Update/Strategy for Back Exit / Frontage Road Study
      • HOA survey completed – 121 for, 3 opposed
      • Updated pricing on gate(s) – Reid C./ $28k (40K)
      • Electric- $8k
      • Security- $TBD
      • Completed Survey to include the common area, Lot 50, to include the concrete aproncurrently shown on Lot 51. Lot 51 survey to subtraction of the concrete apron ($2,300 paid to Lot 51 homeowner). No changes to Lot 49 regarding the property lines.
      • Final Surveys completed and filed / Steve T. and Ricardo N. / Lot 50 LSR HOA
      • Suberg Electric trenched and laid conduit, week of 3.12. CPS to set meter loop and pull wirefrom Utility pole, week of 3.19.
      • CPS to set meter 4.18.2018 – DONE
      • Reid made a motion to approve payment to Quality Access in the amount of $7,057.18Seconded by Greg. This is 3rd quarter of payment in full.
      • Greg motioned to approve payment in full to Suberg Electric for $9,089.76. Motion seconded by Reid and carries without objection.

VIII. NEW BUSINESS

    • Bexar Landscaping Consideration and Approval
      • Playscape Area – $703.63 – more detail – more gravel
      • Brown Edging Front Entrance – $281.45 – other options
      • Perennials at corner and entrance – $608.91 – Budget allowance $3500 annual flowers plus$1,500 trees – bid was approvedlime
    • Security Cameras – Frt and Back Gates – 2 quotes
    • Electrical to Pavilion TBD – Suberg Electric to provide quote and quote for entrance bar light
    • End of School Celebration – June Timeline
    • Summer Movies – June through August Timeline
    • Playground Repair – Ropes missing and Picnic Table Repair – $900 Budget / $0 Spent
    • Safety Letter Review – send solo
    • Note the $3K catering was approved by email vote 3.28.18
    • Note the Web Service Contract of $779 was approved 3.29.2018 via email. April – March 2019

IX. SCHEDULE NEXT MEETING- Wednesday, May 16 – Tom’s home

X. ADJOURNMENT – Board meeting adjourned at 8:18 pm

Respectfully Submitted by:
Erinn Corkins, Community Manager for Limestone Ranch HOA

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Board Meeting Reminder – May 23rd, 7pm

Good Morning LSR,

Trust everyone is having a great start to the week and enjoyed the rain we received. Our yards needed the rain.

A reminder that fawn season is on us and there will be a lot of activity in our neighborhood by the deer. Be aware of your surroundings.

Plan on attending the May homeowners meeting. It will be held this coming Wednesday, the 23rd at 7:00 pm. It will be held at the home of Tom and Leona Angotti. 9103 Limestone Pass.

Signs will be posted as reminders.

Agenda to include:

Values in Action / Safety Stories/ Success Stories from the community
Homeowners forum
April Minutes approval
April Financial review and approval
Committee updates
New Business

If you have any questions regarding this meeting or the community in general, you may contact any of your BODs listed below.

We look forward to seeing you at the meeting.

Have a safe and great remaining week.

LSR BODs
Tom Angotti- President
Reid Cain- Vice President
Greg Anderson- Secretary

Board Meeting Minutes – March 22, 2018

Limestone Ranch Homeowners Association
Official Board Meeting Minutes – BOD Approved 4.18.18
March 22, 2018

I. HOMEOWNER’S FORUM

Gene: Rock placement still on BLC radar. Street Sweepers came on Monday (trash day) and had to reschedule. Border/Railroad ties needed to help keep gravel in at the play-scape. Speeding continues to be an issue and may have to be deferred to Constable.
– WW to Draft Notice to Residents

II. CALL TO ORDER

The meeting of the Board of Directors of the Limestone Ranch Homeowners Association was called to order at 7:23 pm. Board members in attendance included Tom Angotti, Greg Anderson, and Reid Cain. Erinn Corkins was present from Wildwood Management.

Success stories: Celebrate good neighbors!

    • Garage Sale was very successful
    • Big “Thank You” to Patty D. for her involvement in Fall Festival, Christmas Event, Welcoming Committee, Garage Sale and Spring Celebration – her Energy has been amazing
    • BOD thanks Gene G. for attending meetings and sharing good feedback

III. APPROVAL OF MINUTES

February Minutes approved. Greg motioned and seconded by Reid. Motion carried without objection.

IV. FINANCIALS

February financials reviewed. Reid made a motion to approve. Seconded by Greg and the motion carried without objection. Variance Report included. Reserve contribution on target.

From January Report

  • 2018 Annual Budget: $95.9K Income/ $77,899 Operating Expense/ $18,000 Reserve
  • YTD Actual $16,542 Income- 17.2% of total Budget; $558 above YTD target
  • YTD Actual $17,903.24 Operating Expense- 23% of YTD target; ($4,921.24) variance or aboveYTD target
  • YTD Reserve Contribution $3000, on target
  • Total Replacement Reserve Expenses YTD- $14.1K/ Budget $

o $58.5K CAB Replacement Reserve/ $134.5K FCB MM/ CAB Operating at $12K or$205K Total Assets

Note that 75% of Annual Budget for Property Liability/D&O Insurance premium paid in February causing an off-set to the Budget of approximately $6K

Delinquency Report
• Improvement over January- $2,198 total with $0 Current; $1,748 – 30 days; $0 – 60 days; $450 – 90 days out

Violations – 3rd Wednesday drive through

  • Number & Nature of Violations – no concerns at this time
  • Any additional feedback or input – new Wildwood compliance director

V. MANAGEMENT REPORTFebruary Property Management Report reviewed.

    • 4 Violation Notices sent after February Drive
    • 1 ACC request approved

VI. COMMITTEE REPORTS Social Committee:

Welcome Baskets: WW process defined. Patty, Mari, Courtney Confirmed as Committee members will brainstorm and move forward for new residents with good information and new process

Spring Celebration: 4k Budget – BLC to put down ant killer and service park Friday before event re-scheduled 3/24 at 4:00 pm
Dinner and Two Egg Hunts planned

VII. OLD BUSINESS

  • BLC has not reset the rock. Timeline confirmed for a full crew service, need more than 2 men
  • Vaquero/Waste Connection Rate Adjustment – error on some statements TA sent email to LSRo 3 yr Contract – April 1, 2017 – April 30, 2020
    o $63 plus tax per quarter – adjusted annually based on CPIo Starting April 2018 quarterly rate is $64.39 per quarter
  • Longhorn Lot Maintenance – Timeline for asphalt transition at front gates – last week of March
  • Deer Removal – Cost was $300 plus tax
  • Update on options for front gate keypad – internet needed for camera?
  • Update/Strategy for Back Exito HOA survey completed – 121 for, 3 opposedo Updated pricing on gate(s) – Reid C./ $28ko Electric- $8k
    o Security- $TBD Board discussed amounto Completed – Surveys need to be completed with easements for the gates and controllerso Completed – Survey to include the common area, Lot 50, to include the concrete apron currently shown on Lot 51. Lot 51 survey to subtraction of the concrete apron ($2,300 paid to Lot 51 homeowner). No changes to Lot 49 regarding the property lines.
    o Electrical work – CPS inspected work and will pull wire and set meter in next two weekso Final surveys completed and filed / Steve T. and Ricardo N. / Lot 50 LSR HOA

VIII. NEW BUSINESS

  • Security cameras – Front and back gates – Mari H. offered assistance with bid from LAW Security
  • Electrical to pavilion – Big State
  • Spring cleaning/ Dumpster – 4/13o Reid to meet Vaquero regarding bulk pick up, scheduled 4/13-4/16o Locations on Woodland Trace and Autumn Terrace cul-de-sac
  • Spring Celebration – 3/24

IX. SCHEDULE NEXT MEETING

Wednesday, April 18 – Reid’s home

X. ADJOURNMENT

Board meeting adjourned at 8:20 pm

Respectfully Submitted by:
Erinn Corkins, Community Manager for Limestone Ranch HOA

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