Board Meeting Minutes – July 15, 2015

Limestone Ranch Homeowners Association

Board Meeting Minutes Official – Approved August 19 , 2015

July 15, 2015 7:00 PM

I. CALL TO ORDER

The meeting of the Board of Directors of the Limestone Ranch Homeowners Association was called to order at 7:13 pm. Persons in attendance were Board President Tom Angotti, Dianne Sutton, Reid Cain, Michael Smith and Greg Anderson.. Leslie Reuter was in attendance for Wildwood.

II. MINUTES

The June 2015 minutes were unanimously approved with no changes.

III. FINANCIALS

The June 2015 financials were approved without corrections.

IV. MANAGEMENT REPORT

Leslie and the board reviewed the delinquency. The Board would like clarification on what happens with late fees over 90 days in arrears. The Board would like to send additional letters to these homeowners letting them know that they will be sent to legal if these fees are not paid. The Violation runs have been changed to the third Tuesday of the month due to the Welcome packages being delivered on Mondays and Fridays. The Welcome Packages will now include an additional page of “Important Contact Information” to make it easier for a new homeowner to know what numbers to call for services they may need. The Vendor code for the gate will be changed on 8/1 leaving the old one active until 8/31. Quality Gates will need to be called due to the gate not opening for sirens. The Board has requested an updated list/report of all remotes and passcodes.

V. COMMITTEE REPORTS

Luiz Tellez was not present to go over the Security/Neighborhood Watch Update. Dianne just has a few more streets for volunteers for Team captains. Dianne then reported on the Movie in the Park questioning whether it would be too much to do it Friday and Saturday nights. Dianne requested heavier signs to advertise for this and was approved. One of the security cameras was fixed; Dianne was not sure which one. Leslie then reported that the installation of the new memory card has been completed. Dianne brought up possibly doing a quarterly newsletter. The Board concurred with the ACC committee approval that recognized a variance set-back of the Homeowner with the pool and shed for the house that backs up to the access road, the owner will provide the survey with the setbacks.

VI. OLD BUSINESS

Bexar Landscaping was approved to move forward with the flowers in the front and repair of rock border. The lock will be cut so that Bexar Landscaping can clean the common area that they could not access. The mailbox canopy was questioned regarding legality due to the easement. Reid is working on this project. Top Notch and Alamo City have also sent bids. The Board chose to go with Top Notch Construction for the column repair as well as the street signs, asking for a possible 2-3 draw payment option. Reid will talk with Top Notch and Oracle regarding the Rain Shed. The Board is working with Bill Crist regarding the legality of opening the back gate. Leslie will contact his office again. The ropes on the playground equipment are looking frayed and need to be replaced. The Board cautioned when choosing Yard of the Month, be careful, one day it looks nice and the next it does not. The Board has chosen to stay with Lennie doing the website. The Board would like to try to schedule the annual meeting the third Wednesday in October at the same YMCA in Boerne that they held the meeting last year.

With no other business to discuss, the meeting adjourned at 8:40. The next meeting will be held at Dianne Sutton’s house on August 18, 2015.

Respectfully Submitted by:
Leslie Reuter
Limestone Ranch Administrative Assistant

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Board Meeting Minutes – June 17, 2015

Limestone Ranch Homeowners Association

June 17, 2015 7:00 PM

Board Meeting Minutes Official-Approved July 15, 2015

 

I. CALL TO ORDER

The meeting of the Board of Directors of the Limestone Ranch Homeowners Association was called to order at 7:36 pm. Persons in attendance were Board President Tom Angotti, Dianne Sutton, Reid Cane and Greg Anderson.. Dana Ruppel was in attendance via conference call.

II. MINUTES

The May 2015 minutes were unanimously approved with no changes.

III. FINANCIALS

The May 2015 financials were approved without corrections. Dana did confirm that the $4k check was cut and deposited into the social account.

IV. MANAGEMENT REPORT

Dana and the board reviewed the delinquency and determined at this point, there is no one that will need to be sent to legal. The Violation Report was then discussed and Dana confirmed that Roland is doing the violation runs on Friday’s in the afternoon. Dana and the board then reviewed the Management Report with scores.

V. COMMITTEE REPORTS

Luiz Tellez was not present to go over the Security/Neighborhood Watch Update. Mr. Tellez has also not drafted the letter to the homeowners requesting their contact information for emergency purposes. Dianne then reported on the Movie in the Park- this should start sometime in June. There was no update on security camera replacement at the front keypad. Dana then reported that the installation of the new memory card has not been completed as of date due to the computer system at LSR- Dana will continue to monitor the situation and keep the board posted.

VI. OLD BUSINESS

Bexar Landscaping was approved to move forward with the flowers in the front and repair of rock border. Dana will ensure that the proposals are signed off on. The neighborhood sign and mailbox canopy was put on hold for now. Reid is working on this project. There will also need to be a survey sent out the homeowners for their opinion on the mailbox coverings. Dana will also get an additional two estimates for the masonary columns. This will be discussed at the next meeting. Reid is still working on the back gate and in contact with several gate companies. The playground equipment is scheduled to be repaired within the next two weeks. The Yard of the Month was chosen and they received the sign as well as the personalized letter. Lastly, the board requested three bids on a new website. Dana will work on this for the next meeting.

With no other business to discuss, the meeting adjourned at 8:47. Respectfully Submitted by:

Dana Ruppel
Limestone Ranch Property Manager

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