Board Meeting Minutes – September 20, 2017

Limestone Ranch Homeowners Association
Board Meeting Minutes – BODs Approved 11.29.17
September 20 , 2017

I. HOMEOWNER ’ S FORUM

Gene: Followed up on previous park reports. Will move forward with Bexar Landscaping restacking rocks with mortar but cactus will remain in place.

II. CALL TO ORDER

The meeting of the Board of Directors of the Limestone Ranch Homeowners Association was called to order at 7:03 pm. Board members in attendance included Tom Angotti, Greg Anderson, and Reid Cain. Erinn Corkins wa s present from Wildwood Management.

Success stories: Celebrate good neighbors!

● Voorkamp ’s yard looking great !
● Schmit’s son made good money for the Boy Scouts – glad it still feels safe to walk around!

III. APPROVAL OF MINUTES

August Minutes approved. Reid motioned and seconded by Greg. Motion carried without objection.

IV. FINANCIALS

August financials reviewed. Reid made a motion to approve seconded by Greg and the motion carried without objection. Variance Report included. Reserve contribution on target.

From August Report

• 2017 Annual Budget : $92K Inco me/ $77,275 Operating Expense/ $14,725 Reserve
• YTD Actual $ 63,333.43 Income – 6 9 % of Total Budget – $ 2,502.20 Above YTD Target
• YTD Actual $ 49,915.95 Operating Expense – 65 % of Total Budget ($ 1,620.05 variance or under target )
• YTD Reserve Contribution $ 9,816.72 – On Target
• Total Replacement Reserve Expenses – $2,677.83 / Budget $53,769
• $12 6.6 K CAB Replacement Reserve/ $1. 3 K FCB/ $56.8K FCB MM/ CAB operating at $ 26.9 K or $2 11.6 K Total Assets

Irrigation over budget. Shut off irrigation mid – October.

Move $76K from CAB Reserve to Pioneer Bank with higher dividend yield.

Delinquency Report

• As of August 31 st , $ 2,106.17 ; $ 336.92 – 30 days; $ 1,357.17 – 60 days out; $412.08 – 90 days out

Violations – 3rd Thursday drive through – Moved date due to trash pick – up change

• Number & Nature of Violations – 9/13, 7 violations

V. MANAGEMENT REPORT

August Property Management Report reviewed

VI. COMMITTEE REPORTS

Social Committee:

Welcome Baskets – Iris to deliver two more, resigned from committee
Fall Festival – October 28th – Patty Dellocono to organize
Christmas Celebration – December 16 th at 3:00 PM – SEND Notice to bring gift
ACC – 2 Approved requests in August

VII. OLD BUSINESS

• SB 6 signed by Gov. Abbott on August 15, 2017. Sunday , September 17 th – Mi Casa Tamales held Celebratory Signing Party
• TX DOT Update
• Update/ Strategy for Back Exit / Frontage Road Study
o HOA survey completed – 121 for, 3 opposed
o Updated pricing on gate(s) – Reid C./ $28k
o Electric – $8k
o Security – $ k
o Surveys need to be completed with easements for the gates and controllers
o Survey to include the common area, Lot 50, to include the concrete apron currently shown on Lot 51. Lot 51 survey to subtraction of the conc rete apron. No changes to Lot 49 regarding the property lines . E lectrical work
o Weekly inquiry on gate status
o Ricardo talked to attorney 9/19

VIII. NEW BUSINESS

• Annual business meeting scheduled, venue reserved, October 18 th , Fairfield Inn, $75 check from Wildwood
o President’s letter
o Year in review presentation
o Notification letter to residents by 10/1/2017
o Agenda
o Proxy
o Candidate Profile Form
o Ballots
• Security cameras – Front and back gates – Adrian Voorkamp
• 2018 Draft Budget Review – Approved with changes, Reid motioned, Greg seco nded. Reid motions for Tom to approve final changes, Greg Seconded.
• Book Club Box Update, $350 cost, Tom motioned to approve, Greg seconded, approved without objection
• Vaquero bulk pick – up – After the holidays
• April Dawn corner sign leaning. WW maintenance will level and secure
• How often are bags changed at trash cans? Was weekly, now longer between – Erinn to ask BLC
• Fence between apartments and Woodland Pass may need to be addressed
• Review update options for front gate keypad . Erinn wi ll call Quality Access

IX. SCHEDULE NEXT MEETING

Wednesday, October 18 th – Annual Meeting at Fairfield Inn

X. ADJOURNMENT

Board meeting adjourned at 8: 42 pm

Respectfully Submitted by:
Erinn Corkins
Community Manager for Limestone Ranch HOA

Download Minutes

November 29th HOA Meeting

I trust everyone had a great Thanksgiving. Leona and I enjoyed time with family and friends and ate too much with all the delicious foods.

A couple of things I want to bring to your attention. First is our Christmas Celebration on Dec. 16th. Santa will be spreading good cheer as he hands gifts to the children.

Don’t forget the Holiday decorating contest. Best house and best street. Several have already started decorating. The decorations are looking fabulous.

More details to come on both of these.

The November’s homeowners meeting will be held this Wednesday, the 29th at 7:00 pm. It will be held at the home of Reid and Pamela Cain. 27614 Heritage Pass.

There will be signs posted in the front of the neighborhood as a friendly reminder.

Updates will include the progress on the 2nd exit gate.

Plan to attend and learn firsthand what is going on in your community. We always enjoy your participation and look forward to seeing you at the meeting.

Agenda to include:

Values in Action / Safety Stories/ Success Stories from the community
Homeowners forum
Sept Minutes approval
Financial review and approval
Committee updates
New Business to include input on 2018 initiatives

If you have any questions regarding this meeting or the community in general, you may contact any of your BODs listed below.

Have a safe and great day.

LSR BODs
Tom Angotti- President
Reid Cain- Vice President
Greg Anderson- Secretary

Board Meeting Minutes – August 30, 2017

Limestone Ranch Homeowners Association Board Meeting Minutes
August 30, 2017
(BODs approved 9.20.17)

HOMEOWNER’S FORUM
Gene – cactus and rocks at park (WW to get BLC recommendation)
Gino
• Vaquero trash truck leaks clean fluid as trash is compacted
• Overnight parking still troublesome
• Loose dogs are a safety concern
Mike Ricardo

CALL TO ORDER
The meeting of the Board of Directors of the Limestone Ranch Homeowners Association was called to order at 7:26 pm. Board members in attendance included Tom Angotti, Greg Anderson, and Reid Cain. Erinn Corkins was present from Wildwood Management.
Success stories: Celebrate good neighbors!
● Great thanks to Julia Moore for the effort to collect and share a Vendor List for the community. ● Big State Electric/Shawn (resident) can help with electricity at Pavilion
● Movies in the Park – Sunny has done a wonderful job – Need new Volunteer for next year
● Attempted break-in – Bexar County Sheriff was called front camera footage not requested

APPROVAL OF MINUTES
July Minutes approved. Reid motioned and seconded by Greg. Motion carried without objection.

FINANCIALS
July financials reviewed. Reid made a motion to approve seconded by Greg and the motion carried without objection. Variance Report included. Reserve contribution on target.
From July Report
• 2017 Annual Budget: $92K Income/ $77,275 Operating Expense/ $14,725 Reserve
• YTD Actual $61,298 Income- 67% of Total Budget- $7,629.95 Above Target
• YTD Actual $45,739.76 Operating Expense- 59% of Total Budget ($645.76 variance or under target)
• YTD Reserve Contribution $8,589- On Target
• Total Replacement Reserve Expenses- $2,677.83/ Budget $53,769
• $125.3K CAB Replacement Reserve/ $1.3K FCB/ $56.8K FCB MM/ CAB operating at $29.7K or $213.2K Total Assets
Irrigation over budget, run once per week in Sept and possibly turn off come October
Pioneer Money Market account earns more interest, may want to transfer money from checking with $5.00 service charge – Reid will call
Delinquency Report
• As of July 31st, $3,735.63; $3,148.55- 30 days; $346.06- 90 days out Violations – 3rd Thursday drive through- Moved date due to trash pick-up change
• Second Wednesday, 9/13
• Number & Nature of Violations – Any Concerns
• Any additional feedback or input

V. MANAGEMENT REPORT
July Property Manager Report reviewed. Yard of the Month continues.

VI. COMMITTEE REPORTS Social Committee:
Welcome Baskets – Iris Olive ACC – One request in August

VII. OLD BUSINESS
• SB 6 signed by Gov. Abbott on August 15, 2017, 4 amendments
• TX DOT Update
o Turn arounds being worked on
o No HOV lanes
o Bridge to be complete mid 2018 at Fair Oaks
o Access from Fred. to Ralph Fair one way once bridge complete
• Update/ Strategy for Back Exit/ Frontage Road Study o HOA survey completed – 121 for, 3 opposed o Updated pricing on gate(s) – Reid C./ $28k o Electric- $8k
o Security- $ k
o Surveys need to be completed with easements for the gates and controllers
o Survey to include the common area, Lot 50, to include the concrete apron currently
shown on Lot 51. Lot 51 survey to subtraction of the concrete apron. No changes to Lot
49 regarding the property lines
o Electrical work- CPS to have date next week, 100’ free

VIII. NEW BUSINESS
• Alamo Lot Maintenance- $275/ 2x month- 1 year contract. Approved with caveat that culs-de-sac and entire length of streets are serviced
• Annual business meeting venue – Reserve Fairfield Inn for mid October – Approve next meeting
• Security cameras for front and back gates.
• Book Club- see box at Bear Moon, Adrian Voorkamp
• 2018 Draft Budget Review, make notes and finalize in Sept.
• Book Santa for Christmas Party – Renew 5K Lighting Contract, Reid to reach out
• Renew Wildwood contract with Erinn for 3 years and no fee increase

IX. SCHEDULE NEXT MEETING
Wednesday, September 20th at Tom Angotti’s home

X. ADJOURNMENT
Board meeting adjourned at 8:30 pm

Executive Session began at 8:50 PM to review Lot 49 Survey Easement

Respectfully Submitted by:
Erinn Corkins
Community Manager for Limestone Ranch HOA