Board Meeting Minutes – August 30, 2017

Limestone Ranch Homeowners Association Board Meeting Minutes
August 30, 2017
(BODs approved 9.20.17)

HOMEOWNER’S FORUM
Gene – cactus and rocks at park (WW to get BLC recommendation)
Gino
• Vaquero trash truck leaks clean fluid as trash is compacted
• Overnight parking still troublesome
• Loose dogs are a safety concern
Mike Ricardo

CALL TO ORDER
The meeting of the Board of Directors of the Limestone Ranch Homeowners Association was called to order at 7:26 pm. Board members in attendance included Tom Angotti, Greg Anderson, and Reid Cain. Erinn Corkins was present from Wildwood Management.
Success stories: Celebrate good neighbors!
● Great thanks to Julia Moore for the effort to collect and share a Vendor List for the community. ● Big State Electric/Shawn (resident) can help with electricity at Pavilion
● Movies in the Park – Sunny has done a wonderful job – Need new Volunteer for next year
● Attempted break-in – Bexar County Sheriff was called front camera footage not requested

APPROVAL OF MINUTES
July Minutes approved. Reid motioned and seconded by Greg. Motion carried without objection.

FINANCIALS
July financials reviewed. Reid made a motion to approve seconded by Greg and the motion carried without objection. Variance Report included. Reserve contribution on target.
From July Report
• 2017 Annual Budget: $92K Income/ $77,275 Operating Expense/ $14,725 Reserve
• YTD Actual $61,298 Income- 67% of Total Budget- $7,629.95 Above Target
• YTD Actual $45,739.76 Operating Expense- 59% of Total Budget ($645.76 variance or under target)
• YTD Reserve Contribution $8,589- On Target
• Total Replacement Reserve Expenses- $2,677.83/ Budget $53,769
• $125.3K CAB Replacement Reserve/ $1.3K FCB/ $56.8K FCB MM/ CAB operating at $29.7K or $213.2K Total Assets
Irrigation over budget, run once per week in Sept and possibly turn off come October
Pioneer Money Market account earns more interest, may want to transfer money from checking with $5.00 service charge – Reid will call
Delinquency Report
• As of July 31st, $3,735.63; $3,148.55- 30 days; $346.06- 90 days out Violations – 3rd Thursday drive through- Moved date due to trash pick-up change
• Second Wednesday, 9/13
• Number & Nature of Violations – Any Concerns
• Any additional feedback or input

V. MANAGEMENT REPORT
July Property Manager Report reviewed. Yard of the Month continues.

VI. COMMITTEE REPORTS Social Committee:
Welcome Baskets – Iris Olive ACC – One request in August

VII. OLD BUSINESS
• SB 6 signed by Gov. Abbott on August 15, 2017, 4 amendments
• TX DOT Update
o Turn arounds being worked on
o No HOV lanes
o Bridge to be complete mid 2018 at Fair Oaks
o Access from Fred. to Ralph Fair one way once bridge complete
• Update/ Strategy for Back Exit/ Frontage Road Study o HOA survey completed – 121 for, 3 opposed o Updated pricing on gate(s) – Reid C./ $28k o Electric- $8k
o Security- $ k
o Surveys need to be completed with easements for the gates and controllers
o Survey to include the common area, Lot 50, to include the concrete apron currently
shown on Lot 51. Lot 51 survey to subtraction of the concrete apron. No changes to Lot
49 regarding the property lines
o Electrical work- CPS to have date next week, 100’ free

VIII. NEW BUSINESS
• Alamo Lot Maintenance- $275/ 2x month- 1 year contract. Approved with caveat that culs-de-sac and entire length of streets are serviced
• Annual business meeting venue – Reserve Fairfield Inn for mid October – Approve next meeting
• Security cameras for front and back gates.
• Book Club- see box at Bear Moon, Adrian Voorkamp
• 2018 Draft Budget Review, make notes and finalize in Sept.
• Book Santa for Christmas Party – Renew 5K Lighting Contract, Reid to reach out
• Renew Wildwood contract with Erinn for 3 years and no fee increase

IX. SCHEDULE NEXT MEETING
Wednesday, September 20th at Tom Angotti’s home

X. ADJOURNMENT
Board meeting adjourned at 8:30 pm

Executive Session began at 8:50 PM to review Lot 49 Survey Easement

Respectfully Submitted by:
Erinn Corkins
Community Manager for Limestone Ranch HOA

September HOA Mtg. Sept. 20th

Fall is but a few days away. The cooler temps and shorter daylight are sure signs of that.  With that comes planning for upcoming community events. Our Fall Festival along with the Christmas Celebration. If you are interested in being part of either of these events, I encourage you to attend the upcoming meeting.

The September homeowners meeting will be held on Wednesday, the 20th at 7:00 pm. It will be held at the home of Tom and Leona Angotti. 9103 Limestone Pass.

There will be signs posted in the front of the neighborhood as a friendly reminder.

Updates will include TXDOT I10 construction time lines and the progress on the 2nd exit gate.

Plan to attend and learn firsthand what is going on in your community. We always enjoy your participation and look forward to seeing you at the meeting.

Agenda to include:

Values in Action / Safety Stories/ Success Stories from the community
Homeowners forum
August Minutes approval
Financial review for August
Committee updates
New Business to include planning for the Annual HOA meeting in Oct.

If you have any questions regarding this meeting or the community in general, you may contact any of your BODs listed below.

Have a safe and great day.

LSR BODs
Tom Angotti- President
Reid Cain- Vice President
Greg Anderson- Secretary

Board Meeting Minutes – July 19, 2017

Limestone Ranch Homeowners Association
Board Meeting Official Minutes
July 19, 2017
(BODs approved 8.30.2017)

HOMEOWNER’S FORUM

Gene

  • Gate code change
  • Exit path street name
  • Grills and benches look good
  • Large rock at exit and cactus in park of concern

Matt

  • Trash at park is nice, who is bringing to curb (BOD), Vaquero has provided good service

Mike

  • Confirmed back Fence is homeowner responsibility
  • Car stored in yard will be more visible as exit drive is utilized

Jason

  • Shared concern for thorough neighborhood welcome info and suggested community calendar ormailbox flyers in addition to discussion thread

CALL TO ORDER
The meeting of the Board of Directors of the Limestone Ranch Homeowners Association was called to order at 7:00 pm. Board members in attendance included Tom Angotti, Greg Anderson, and Reid Cain. Erinn Corkins was present from Wildwood Management.

Success stories: Celebrate good neighbors!
● The Brininstool girls, Kylie and Brooklyn, received good support from the neighborhood. ● Thank you to Reid for removing overfill from the Vaquero containers.
● Neighbors in/out coordinated box trade
● Book club enjoyable, possible book trade in the park down the line
● Appreciate the Voorkamps for offering their landscape river rock to the community
● Dinner club with diverse residents brings us together

APPROVAL OF MINUTES

May Minutes approved. Greg motioned and seconded by Reid. Motion carried without objection.

FINANCIALS

May financials reviewed. Reid made a motion to approve seconded by Greg and the motion carried without objection. Variance Report included. Reserve contribution on target.

From May Report

  • 2017 Annual Budget $92K Income/ $77,275 Operating Expense/ A$14,725 Reserve
  • YTD Actual $40,632.36 Income- 44% of Budget- $2,297.36 Above Target
  • YTD Actual $39,443.73 Operating Expense- 122% of Budget ($7,200 variance- Legal, Social,Supplies)
  • YTD Reserve Contribution $6,135.45- On Target
  • Total Replacement Reserve Expenses- $0/ Budget $53,769
  • $122.8K CAB Replacement Reserve/ $1.4K FCB/ $56.8K FCB MM/ CAB operating at $20.5K or$201.5K Total Assets

From June Report

  • 2017 Annual Budget $92K Income/ $77,275 Operating Expense/ $14,725 Reserve
  • YTD Actual $47,299.86 Income- 103% of Budget- $1,297.86 Above Target
  • YTD Actual $43,732.1 Operating Expense- 113% of Budget ($5,080 annual variance- Legal, Social Supplies, Water- 2nd Month over budget with water fee, BLC Top Dressing is to be coded to 91450 and will reflect on July financial)
  • YTD Reserve Contribution $7,362.54- On Target
  • Total Replacement Reserve Expenses- $0/ Budget $53,769
  • $124.1K CAB Replacement Reserve/ $1.3K FCB/ $56.8K FCB MM/ CAB operating at $21.7K or$203.9K Total Assets

Delinquency Report – Lowest rate in a while Violations

  • 3rd Thursday drive through- Moved date due to trach pick up change, may be second week of month in future
  • Number and nature of violations – only 4-6 last few drives

MANAGEMENT REPORT

June Property Manager Report reviewed. Yard of the Month for June was awarded to Stephen and Laura Rosen at 27718 Autumn Terrace.

COMMITTEE REPORTS

Social Committee:

Welcome Baskets – Iris Olive, new list given in July
Last Day of School Event – Movies in the park has been difficult to coordinate and BOD plans to have 2 before school starts

ACC – Requests have slowed down, none submitted for the month of July to date

OLD BUSINESS

  • Vaquero bulk pickup took place from June 17 – 25 . Filled 2 containers by June 19 , picked upFriday the 23rd, two additional containers dropped off with an additional cost of $1,000.00.
  • Strategy for Back Exit Gate: Survey field work completed. Electrical: Motion carried for pole setby CPS at $2,500. Suberg Electric to provide cost estimate. Project to be fully completed by the end of the year. Legal documents to be completed in next few weeks.

NEW BUSINESS

  • Change flags
  • Installation of park grills at the end of the pavilion complete. Board approved $380 plus tax for 2grills and $450 for installation.
  • Sanding and staining of 3 benches and 2 tables complete. Board approved $950.
  • Vendor Gate Code to change August 1st to 015168.
  • New cameras to include real time feed with internet access

SCHEDULE NEXT MEETING

Wednesday, August 23rd at Reid Cain’s home

ADJOURNMENT

Board meeting adjourned at 8:19 pm

Respectfully Submitted by:
Erinn Corkins
Community Manager for Limestone Ranch HOA